Reads availability live
Pulls free slots from your calendar in real time. Multi-partner, multi-branch, multi-resource — handled.
Appointment booking
From inquiry to a booked appointment.
An AI employee that lives in your inbox, reads your calendar, offers the right slot, and sends the confirmation. Partner calls, clinic visits, site tours, registrations — booked in chat, in your firm's voice.
WhatsApp · Bright Smile Clinic
A
Can I book a teeth cleaning Saturday?
RM
RM
Three openings Saturday with Dr. Reem (30 min cleaning):
Sat 11:00 AM
Sat 3:00 PM
Sun 10:00 AM
A
Sat 11 please ✓
RM
RM
SAT 11AM
Teeth cleaning · 30 min
Dr. Reem · Bright Smile Clinic
Olaya Tower, Riyadh
✓ Booked Confirmation sent
RM
Reminder set · 1 day before + morning of
1 appointment booked · 0 phone calls · 0 follow-ups needed
What is AI appointment booking on WhatsApp?
AI appointment booking is an AI employee that books, reschedules and cancels appointments inside the chat. It fits how your business runs: one calendar, or many branches, doctors, staff and services, each with their own hours. Your team is notified about every booking, customers get confirmations and reminders, and bookings can sync to Google Calendar.
The pain you actually have
Calendar empty Sunday morning. Five missed bookings overnight. Your team didn't sleep. Your customers did.
- × Phone tag burns 30 min for a 15-min appointment
- × Email follow-ups arrive after the prospect already booked elsewhere
- × Reception staff handle the same five questions 40 times a day
- × Reschedules turn into three-message threads — or a no-show
How it works
How does AI appointment booking work?
Straight into your calendar — partner call, clinic visit, site tour, class registration. Confirmation, reminders, and reschedules all happen in the same thread.
01
Reads your live availability.
Uses the built-in calendar or your Google Calendar. Knows which slots are taken, which doctors or staff are out, and which branches are closed.
02
Offers slots in chat.
Tappable pills, never a back-and-forth typing match. Customers pick a slot in two seconds.
03
Confirms with time and location.
The time, branch and location, sent inside the same WhatsApp or Instagram thread. Your team is notified at the same moment.
04
Reminds + handles reschedules.
Day-of and morning-of reminders. Reschedule by replying — no portal, no phone call. No-shows drop without a single human nudge.
What the agent actually does
What can the agent handle?
Offers slots in chat
Tappable slot pills inside WhatsApp, Instagram, Messenger. Customers pick — they don't type free-form.
Sends confirmations and reminders
Time, branch and location in the same thread, with no portal. Reminders go out before the appointment, at the time you set.
Reminds + reschedules
Day-of and morning-of pings inside the thread. Reply to reschedule — no app, no call, no friction.
Best for
Which businesses is it for?
The unit of revenue is a slot on the calendar. Long Q&A precedes the booking. Every prospect who drops off mid-inquiry costs a partner's hour or a clinic chair.
Top pick
Multi-branch private clinics
Medical, dental, aesthetic — Riyadh, Jeddah, Khobar, Dubai, Abu Dhabi.
Real-estate developers
Site-visit booking before any human sales touch.
Training institutes & academies
Registration calls, orientation booking, trial classes.
Multi-branch services
Auto detailing, salons, spas, fitness studios — slot-driven.
Professional consultancies
Partner calls — business setup, tax, law, HR. V-A overlap.
Private K-12 schools
Admissions tour booking — seasonal, very high-intent.
Example conversation
A site visit. Booked.
An example real-estate viewing, booked end to end in four messages.
Buyer
Can I see the apartment this weekend?
Agent
Yes — Saturday 11am or Sunday 4pm with the unit manager?
Buyer
Sunday works.
Agent
Booked ✓ Sunday 4pm. I've sent the location pin and Ahmed's number. Reply here to reschedule any time.
Outcomes
What changes this week.
01
Calendar conflicts handled automatically
02
Reminders the day-of and morning-of
03
No-show rate cut by reminders + easy reschedule
Works with Google Calendar, or on its own.
Branches, doctors, staff and services are built in.
Google Calendar
Custom CRM / EMR
Common questions
Things booking-led teams ask.
The agent re-checks the calendar before confirming. If the slot is gone, it offers the next two openings without the customer noticing the race.
Yes. Connect each partner / clinician / unit manager calendar independently. The agent matches the inquiry to the right calendar based on service type, branch, or partner-name mention.
Reminders go out automatically before the appointment, at the time you set, with Confirm and Reschedule buttons. If the customer can't make it, the agent offers new slots or frees the slot.
Yes. Bookings can sync to Google Calendar, per staff member if you want. If you don't use one, the built-in calendar handles branches, staff and services. Other systems, such as a clinic's EMR, can be connected through a custom integration.
The agent always reads back the proposed slot and waits for an explicit confirmation before writing to the calendar. If the customer is ambiguous ("sometime next week"), it asks one clarifying question — it doesn't guess.
Native Gulf Arabic and English, code-switching mid-conversation when the customer does. The booking confirmation is sent in whichever language the conversation has been in.
Booked, confirmed,
and never missed.
The receptionist that reads your calendar. Trained on your business. Live in 10 minutes. From $29/month.